Frequently Asked Questions

Can I bring guests to the Gala Dinner?
Yes. The ticket price is only €85. Please register your guests in our website, and mention their given Registration Number in your bank transfer.

What are the payment methods?
You can pay via bank transfer. A SEPA bank transfer is the cheapest and fastest method for sending money in Europe.

I forgot to pay within the deadline, must I register again?
No, you don’t have to register again. Just use your given original registration number, and proceed with the Bank Transfer. The amount to be transferred is as follows:
Small Standard €120.-
Full Standard €165.-
Gala Dinner Only €85.-
Payments done AFTER May 20th won’t be taken into account, hence you won’t have the chance to join us in Athens!

I can’t find my registration number anymore, must I register again for a new one?
Oh, no please, you don’t have go through any extra hussle. Just contact [email protected] and let us help you.

Can I pay in any other way? PayPal?
Unfortunately, the use of third agencies such as PayPal are not possible; the official way is via Bank Transfer. Usually, banking transfers between european accounts are penalty-free, and it is done in a couple of seconds! Please review the option of transferring money within Europe with your Bank. A SEPA bank transfer is usually the cheapest and fastest method.

What is the bank account?
Stichting Toastmasters Europe Foundation
Gustav Mahlerlaan 10, 1082-PP, Amsterdam
IBAN: NL59 ABNA 0545 9785 48 

In which languages will the conference be conducted?
The conference language is English. Workshops take place in English.

Which Contests will be held at the Spring Conference?
This Spring, the International Speech and Evaluation Contests will be held in English, as well as Speech Contests in German and in French. All the prepared speeches are 5-7 minutes long, and speech evaluations are 2-3 minutes.

What are the requirements to participate in a speech contest?
The only speech contest with a minimum manual-speech requirement is the International Speech Contest. To participate in any level of the International Speech Contest, a member must have completed at least six speeches from the Competent Communication manual prior to the club contest. A charter member of a club chartered less than one year before the club contest may compete without having completed six speeches in Competent Communication. The club must be officially chartered before the area contest.

Is there any Cancelation Policy?
Non-refundable but totally transferable to someone else.
Up to the Conference: Upon someone’s knowing that he/she will not make it to Athens, he/she has to inform as immediately (in order to give us the chance to help him/her reduce his/her loss as much as possible).
After the Conference: No Reimburse Policy.

I need an specific Conference Payment Invoice, where can I get it?
This can be done, but can only be sent by the District Finance Director after the Conference takes place. In our case, you will be able to receive your needed specific invoice on the first week of June 2018. Just contact [email protected]

Can I pass my registration to another member?
Yes, you can pass your registration package onto another member or guest, from your club or beyond, as you please. The procedure is simple:
The candidate to “take over” your package must go through our registration weblink, and fill-in all the needed data as normal. He/she will also receive an email with a unique registration number.
Afterwards you can contact [email protected] sharing those registration codes: yours and his/hers, for us to do the matching: cancelling yours and validating his/her package. Afterwards you both will receive confirmation emails, when the procedure is done.
For questions or suggestions, do not hesitate to contact our registration chair.

I made the bank transfer. What comes next?
Thank you for your commitment to Athens District 59 / 95 Conference!  You’ve made the banking transfer for your Conference Package, and one more step is to come:
Our finance manager gets weekly into our accounts: after his confirmation our registration chair will send you an email with a “confirmation letter” for your official registration.
Please be aware that this procedure sometimes takes a couple of working days until completion. In case that more than 2 weeks had passed after your banking transfer without any letter from our side, please contact our registrations chair directly.

What is Toastmasters District 59?
Over 260 Toastmasters Clubs in Andorra, Belgium, Cyprus, France, Greece, Italy, Luxemburg, Netherlands, Portugal, Spain and Switzerland.

What is Toastmasters District 95?
Over 290 Toastmasters Clubs in Austria, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, Germany, Hungary, Latvia, Lithuania, Norway, Poland, Republic of Moldova, Romania, Slovakia, Sweden and Ukraine.

Which International Guests will honor the Conference with their presence?
The International President, Balraj Arunasalam, and the Regional Advisor of Region 11, Aletta Rochat.

If I am an official Contestant, only coming to perform my part, do I still need to pay any rates or fees?
If you decide to only come to the indicated time for your participation as Contestant, please let us know at [email protected]
We will provide an Usher bringing you in and out of the Stage whenever your participation is needed. Hence you don’t need to pay any rate or fee.
In order for us to contact you with the needed informative time-frames, please mention: 
Full Name:
Correctly spelled email address:
Your represented Division:
Your represented District: 
Which contest/s:

I am a contestant and paid a late rate package. How do I proceed to get the Special Contestant’s Rates?
If you have paid the late package rates, and you are a Contestant representing your Division in our District Joint Conference, then please write to [email protected] with subject: Reimbursement Contestant Athens 2018. The following Information is needed:
Full Name
Reg.Number A- xxx
Date of payment
Division you are representing 
For which Contest/s?
For this case we are offering a kind gesture, and honoring the original package rates for all our contestants:
“You are entitled to the rate of €155 or €110 as an authorized contestant competing in the contests at the Athens Joint Conference”.
All reimbursements will be done via Bank Transfer directly to your bank account from which you paid, later on in June 2018.

I am a Contestant and have not paid yet.. What are the prices for me?
As an authorized contestant competing in the contests at the Athens Joint Conference, you are entitled to the rate of €155 full standard package, or €110 small standard package.
Please write the word CONTESTANT and your A-reg.number in your bank transfer information.

Can I buy Toastmasters International products from a District store at the Conference?

At the Athens Joint Conference, neither District 59 nor District 95 will operate a district store.



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